COUNTRY CROSSING AT SPRING RIDGE POA
BOARD OF DIRECTORS MEETING
NOVEMBER 11, 2003 MINUTES
CALL TO ORDER - Bill Marburger called the meeting to order at 6:45. Directors present were Bill Marburger, Jim Pearson, Jennifer Lee, Scott Parker and Lisa Schilling. Vallery Harrison represented Sentry Management.
The first part of the meeting Vallery Harrison was asked to update the Board on what she and Sentry Management's role had been in the past and what the Board could expect from them in the future. This part turned out to be more of a question and answer period.
Information and Material Given to Board.
Vallery Harrison gave copies of all current contacts to each of the Board Members. Copies of all 2003 water bills for the 2003 year were given to Bill Marburger.
Question Concerning Transition
The Board had several questions concerning the transition meeting. The one concern was monies due from the Developer. Vallery Harrison explained that the Developer has contacted Joseph R. Michalak, CPA to perform an Audit for the Association. Once the Audit is completed, a copy will be given to all parties involved. This is when the Developer will know exactly how much he will have to pay in deficit funding and he should pay at that time.
The Board wanted to know how the Association was going to pay bills for the remainder of the year. Vallery Harrison explained that the Developer has refused to give any monies. It is possible that, some of the vendors will work with the Association until the Developer releases funds or the 2004 assessment fees are collected. Until monies have been secured to pay bills, Sentry will work with the vendors to try and keep everything moving forward.
The Board asked about the Insurance for the property and for the Directors. Vallery Harrison stated that the Property Insurance was paid up to date. The Directors and Officers Insurance could not be purchased until funds were available. Mr. Marburger stated that Insurance for the Directors and Officers was the first priority and needed to be obtained as soon as enough monies were collected. Vallery Harrison stated that she would monitor the monies and as soon as enough was received she would have Nationwide Insurance secure a Directors and Officers Insurance policy.
Other Items of Concern
The Board discussed action to be taken against the Developer to repair the pool and pool fence. It was determined that several of the Board Members will work on obtaining bids for the repair work. Once the bids have been received the Board will then discuss what action, if any, should be taken.
Collections
Vallery Harrison explained that all past due accounts have been turned over to the Association Attorney, Mr. Gasproni. He will pursue the collection of all unpaid assessment fees as per the Documents for the Association. Mrs. Harrison stated that each month he will prepare a collection report that will be copied and given to all Board Members.
The Board questioned Mrs. Harrison concerning the usage agreement. Mrs. Harrison stated that the Association's Attorney needed to review the Document and render an opinion letter on the matter. Scott Parker agreed to work on the legal items such as the usage agreement and developer responsibilities. Vallery Harrison stated she would help with this item as needed.
Jennifer Lee stated that if the Board intended on doing self management in the future, that Sentry Management should not be the contact person, but rather that it should be a Board Member that contacts the attorney, vendor, etc. and Sentry Management could assist when asked.
Other Items Discussed
Landscaping- The Board is currently soliciting bids.
Pressure Cleaning wall- The Board is soliciting bids.
Irrigation repairs and Maintenance- The Board is looking to bid this in with the landscaping contract.
Newsletter- The Board is working on this item.
Website- The Board is working on setting up a website.
Items to be Done Immediately-
Repair pool gate/lock
Add additional lighting to the pool area
A motion was made by Scott Parker to have four new lights installed in the pool area at a cost of fifteen dollars per month, per pole. Lisa Schilling seconded the motion. All in favor; motion carried.
The Board has elected to carry out the duties of the Architectural Review Committee. All requests will be given to the Board of Directors for Approval or Denial.
The Board decided to have the Board of Directors Meetings on the first Tuesday of each month. The meetings will be held at the Apopka Elementary School.
There being no further business the meeting was adjourned.